MONTHLY BOOKKEEPING & ACCOUNTING
You shouldn't have to guess what your business made last month.
We close your books every month, so the number is there when you need it, not in March, when it's too late to do anything about it. We keep the books, prepare the returns, and handle the planning. One firm, flat monthly fee, and we tell you what it costs before you hire us.
Written and reviewed by Paul Belshaw, MSCTA.
In tax and accounting since 1978. Member, PASBA and NAEA.
A quick, no-pressure call to see whether we're the right fit. No prep needed.
From $495/month
No long-term contract
No quote until we've seen your books
Books, returns, and planning one firm
1978
In tax and accounting since
48+
Years Paul in tax and accounting
120+
Years combined team experience
Trusted by service businesses across Tampa Bay and nationwide
Sound familiar?
You don't need a lecture about why bookkeeping matters. You need it done, on time, by someone who won't disappear.
You don't actually know whether the business is making money
Personal and business spending are mixed together
Your accounts have never been reconciled, or not in months
Tax season is an emergency every year
The bank balance looks alright, so you assume it's fine. That's not the same as knowing.
It happened gradually and now nobody can tell where one ends and the other starts.
Something's off, you can't find it, so you stopped looking, and stopped trusting the reports.
A year of records handed over in one week isn't tax preparation. It's reconstruction, and it costs more.
Start with the
Books & Return Review
Before either of us commits to anything, we look at what you've actually got. We go through your current books alongside your last tax return, side by side, and tell you plainly where you stand: what's working, what could be cleaner, and whether your records actually support the return you filed. No jargon, no judgment.
If we find money on the table or problems worth fixing, we'll show you. If everything looks fine, we'll tell you that too and you can go on your way.
15 minutes
One call with Paul
2
Documents
Last return and access to your books
Under 24 hours
Our answer back
to you
Why the books come first
Everything else in your business is built on top of them.
Step 01
THE BOOKS
Every transaction categorized and reconciled. This is the source of truth. Nothing above it works if this is wrong.
Step 02
YOUR DECISIONS
Cash flow, pricing, hiring, what work you can take on. You can only steer with numbers you trust. Guess here and you're guessing with real money.
Step 03
YOUR TAXES
Your return is only as accurate as the books behind it. Because we do both, clean books flow straight into your return, and current numbers let us plan ahead instead of reconstructing the year in March.
What we handle
Bookkeeping, done properly, not just data entry. You hand us the documents. We know where every number belongs, what it means, and what it may be costing you at tax time.
01
Source documents, organized
Hand us the pile (bank and credit card statements, loan and equipment agreements, payroll records) and we turn it into clean, organized books. Every figure traces back to a real document.
02
Transaction categorization
Every transaction coded to the right account, and coded the same way every month, so your reports stay consistent and comparable month to month. Personal and business spending cleanly separated.
03
Monthly reconciliation
Every account (bank, credit card, loan) matched to the penny, every month. This is your early warning system. Someone is actually watching your accounts.
04
Schedules and journal entries
Depreciation schedules, loan amortization, payroll journal entries. The accounting-grade work most bookkeepers skip. It's the difference between books that track cash and books that are actually correct.
05
Financial statements
A clean profit and loss and balance sheet every month. The real picture, on time, and yours to use. Your tax return is prepared straight from them.
06
Advisory, built in
When your bookkeeper is actually an accountant, advice comes with the territory. Should you be an S corp? What should you pay yourself? We're already in your numbers every month, so you get real answers at the right time.
Need the returns too? We prepare individual and business returns from the same books, and handle the planning in between.
Who this is for
If you run a business, you need bookkeeping. The only question is who's doing it.
You, at 11pm on a Sunday? Software that just records whatever you type? Or someone who actually knows what the numbers mean. The books still have to be right.
Owners doing it
themselves
Nights and weekends in a
spreadsheet you're not sure is right.
Monthly Bookkeeping
Xero Setup
Growing past DIY
More accounts, more volume, and
more than can quietly go wrong.
Payroll Support
Advisory
Books that fell behind
Months piled up, and no time, or stomach, to face them.
Catch-Up Bookkeeping
Never trusted your reports
You look at the numbers and quietly wonder if they're real.
Financial Reporting
Built for service businesses
Three Steps to Books You Can Trust
We know how service businesses actually run: subcontractors and 1099s, payroll and reasonable compensation, equipment, seasonal cash flow. It's who we work with every day.
We take your pile of statements, clean up what's there, and catch up whatever's behind. Everything gets reconciled so every dollar has a job. Nothing floating, nothing unaccounted for.
-
Xero setup properly
-
Backlog brought current
-
Every account reconciled
What it costs
Flat monthly pricing, agreed before we start. Your tier is based on your revenue. Your quote depends on transaction volume and how much needs catching up.
Owner-Operator
Under $200K revenue
from
$495
/ mo
Owner-operators, and businesses with one or two employees.
Business tax return quoted separately
Growth
$200K – $500K
from
$695
/mo
Crews, subs, more accounts to reconcile.
Business tax return quoted separately
Established
$500K – $1M
from
$995
/ mo
Multiple accounts, equipment, seasonal swings.
Business tax return quoted separately
Scaling
Over $1M
Custom quote
Every scaling business is different. We build the package around your volume, complexity, and goals.
Business tax return quoted separately
-
Your business return is prepared from these books and quoted on its own. Returns vary too much to price into a flat monthly figure. You'll get one firm number for both after the Books & Return Review.
-
Catch-up on books that have fallen behind is quoted separately as a one-time project, so your monthly fee stays flat.
-
Onboarding is two times your monthly rate.
-
You get your price in writing before we start. It doesn't change unless the work does.
We'll give you a firm number after the Books & Return Review. No quote until we've seen your books.
What moves the price within your tier?
Your revenue sets the tier. Five things move where you land inside it: how many transactions you run, how many accounts we're reconciling, how far behind you are, what condition the records are in, and how complicated the business is.
01
How many transactions you run
Two hundred transactions a month is a different job than eight hundred. Every one has to be looked at, coded, and matched. That time is real.
02
How many accounts we're reconciling
One checking account is one reconciliation. Two checking accounts, three credit cards, an equipment loan, and a merchant account is seven, and they all have to agree.
03
How far behind you are
Staying current costs less than getting current. Catch-up is separate one-time work, and the further back it goes the more of it there is. Eighteen months behind isn't eighteen times one month. Records get harder to find the older they are.
04
What condition the records are in
A file where someone coded consistently takes far less work than one where every month was done differently. Sometimes a clean start is the faster fix, and we'll tell you if that's your situation.
05
How complicated the business is
Payroll, job costing, inventory, sales tax in more than one state, or more than one entity all add real work. Not a checkbox. Actual hours.
Do you charge by the hour?
No. One flat monthly fee, agreed before we start.
Hourly billing punishes you for having messy books, which is usually the exact reason you called. It also means you don't know the bill until it shows up. We'd rather look at your file, give you one number, and hold it.
If the work genuinely changes (you add accounts, your revenue crosses a tier, you buy another business), we'll tell you before the invoice changes, not after.
Is A Cheaper Bookkeeper
Good Enough?
Sometimes, yes, and we'll tell you if that's your situation.
If you're a solo operator with one bank account and thirty transactions a month, you don't need us. Xero and a few hours a month will handle it. We'd rather say that than take your money.
Here's where it changes. Most cheap bookkeeping is done by someone who has never prepared a tax return. The books get closed in a way that looks fine and then has to be reworked before anyone can file from them. You pay twice (once for the bookkeeping, again for the cleanup) and the second bill is the bigger one.
We prepare the returns. So the books get kept the way a return needs them kept, the first time.
What if the number doesn't fit right now?
There's almost always a version that works.
Some clients start with reconciliations only and add monthly statements later. Some are behind and we spread the catch-up across a few months instead of doing it all at once. Some hand us everything on day one. On a 15-minute call we'll walk through what you actually need now versus what can wait, and build the package around that.
What we won't do is quote you a number too low to do the work properly. That ends badly for both of us. You get books you can't rely on, and we get a client we can't serve.
Could your bookkeeping be costing you money?
Twelve things we look at when we open a set of books for the first time. Go through them yourself and you'll know whether your books are in decent shape or whether something needs attention. Works whether you're on Xero or QuickBooks.
Come meet us. Your records stay in the cloud.
We work virtual first, and that's on purpose. Your documents, statements, signatures, and payments all live in one secure portal, which means you can get to your numbers at ten at night from a job site instead of waiting for our office to open. Nothing stops because someone's on vacation. Three years from now, when a lender wants last year's balance sheet, it's still right where you left it.
That said, if you'd rather sit across from the person keeping your books, that's fine. Paul meets clients in Holiday by appointment. It doesn't change how the work gets done and it doesn't cost extra. Some people want to shake a hand before they hand over their books. That's a reasonable thing to want.
Your books are safer here than in a filing cabinet.
Most people assume paper in a drawer down the street is safer than records kept online. It's usually the opposite. A filing cabinet holds one copy of your books: one flood, one fire, one break-in and they're gone. A desktop computer under someone's desk with the accounting software on it isn't much better.
Your records live in TaxDome, which is SOC 2 Type II certified. That means an independent auditor verified how the platform protects data over an extended period, rather than taking its word for it. Everything is encrypted in transit and at rest, held in US data centers, and backed up continuously in more than one physical location. Every login is logged. We use multi-factor authentication on every account that touches client information, and we keep a written information security plan, which the IRS requires of tax professionals, and not every firm actually maintains.
We also don't email your documents. Ever. Email is where records get exposed, and it's the single most common way a small firm loses client data. Everything goes through the portal.
Based in Holiday, Florida.
Keeping books across the country.
We work virtual first, which is what lets us serve clients in other states, and Paul meets clients in person in Holiday when that's what they want. We keep the books for service businesses across Pasco, Pinellas, and Hillsborough counties and nationwide. Paul Belshaw has worked in tax and accounting since 1978, starting through the VITA program at Rutgers University. Our team brings 120+ years combined. Paul Belshaw holds the MSCTA designation and is a member of the Professional Association of Small Business Accountants and the National Association of Enrolled Agents.
What our clients say
"Belshaw Accounting has been a huge help for our business. They took care of our accounting, bookkeeping, and taxes all in one place, which made things so much easier for us. Everything was done accurately and on time.”
Insurance Benefit Navigators
"Belshaw Accounting has been a game-changer for my business.
Paul and his team truly go the
extra mile to understand my
goals and simplify everything.
Reliable and stress-free accounting services.”
2J's LawnCare
“Belshaw Accounting team have been a big help with my bookkeeping. They keep everything organized, communicate clearly, and make it easier for me to stay on top of my business finances. I really appreciate their support and would gladly recommend them.”
I.T. Pro Complete LLC
Bookkeeping FAQs
Our commitment to you
Flat monthly pricing,
agreed before we start.
No surprise invoices.
No long-term contract.
Stay because it's working, not because you're locked in.
A real person to call
Not a help ticket. Not a chatbot. Not only from January to April.
We'll be straight with you. If we review your books and your return and everything looks great, we'll tell you that too. Either way you walk away knowing where you stand.
Stop guessing at your numbers.
Start with a review of your books and your last tax return. If there's money on the table or problems worth fixing, we'll show you. If everything looks great, we'll tell you that too. Either way, you'll finally know exactly where you stand.
From $495/month
No long-term contract
No quote until we've seen your books
Books, returns, and planning. One firm.